No.I-34011/12/2005-IWSU

Ministry of Environment & Forests

IWSU

Paryavaran Bhawan,

CGO Complex, Lodi Road,

New Delhi-110003.

Dated: 15 - 02 - 2006

Subject:- Record Retention Schedule in respect of Records - Common to

all Ministries /Departments.

As per the provision contained in the Manual of Office Procedure, the recorded (closed) files pertaining to substantive functions are to be to be retained as per Record Retention Schedule(RRS) drawn by IWS Unit with the help of NAI, which is available on Ministry's Web-site (under IWS Unit).

2 Besides the above, the recorded (closed) files pertaining to Establishment Personnel, Housekeeping, Parliament Matters etc. common to all Departments and files pertaining to General Financial Rules (GFR) are to be retained as per Record Retention Schedule(RRS)common to all Ministries/ Departments drawn by Department of Administrative Reforms & Public Grievances. Recently, the Department of Administrative Reforms & Public Grievances has revised the edition of RRS for facilitating proper maintenance of resources of common nature in the area of Policy, Establishment, House-keeping etc. A copy of this revised and updated RRS is being placed on the Ministry's web-site (under IWS Unit) for information and necessary action of all concerned.

3 In view of the above, all concerned are requested to record (close) their files according to above RRSs. It may kindly be noted that the progress in respect of weeding of old files/record is being reviewed in the Sr. Officers Meetings. In this connection, the IWS Unit's circular No.I-34011/2/2005-IWSU dated 30-01-2006 refers.

(S. Jagannathan )

Director(CS/GC)

Tele.No.24360678

To

1. All concerned Officers of the level of JS/Adviser/IGFs.

2. All Sectional Heads.

Copy for information to:-

3. PPS to Secy.(E&F)/DGF&SS

4. PPS to Addl. Secy.(PA)/Addl. Secy.(CC-I)/Addl. Secy.(Cons).

5. PPS to Addl. DGF(WL)/AddlDGF(FC)

6. Copy to Dir.(EI),Incharge of ENVIS Cell, with the request to kindly place the contents of RRS common to all Ministries/ Departments (copy placed below)on the Ministry's web-site (under IWS Unit) for information & necessary action for all concerned. The contents of the enclosed booklet will also be sent to ENVIS Cell through e-mail as it is not possible to send a soft copy of this booklet to them.